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Procedure for Enrollment in Voter’s List or Electoral Roll

Posted by Admin on November 1, 2014 | Comment

Electoral Roll, also referred as the voter’s list, is the official list of all those people in a constituency who are entitled to vote in an election. Every citizen of India above the age of 18 is required to get enrolled in the voter’s list so that he/she is able to exercise the right to vote. Besides facilitating smooth conduct of democratic processes, it also helps in preventing electoral fraud.

Procedure for Enrollment in Voter’s List or Electoral Roll

Eligibility Criteria for Enrollment in Electoral Roll

As per the Article 326 of Indian Constitution and Section 19 of the Representation of the People (R.P.) Act of 1950, an individual must attain the age of 18 to get himself enrolled in the voter’s list. This minimum age limit is uniform across all constituencies within the country.  It’s only after the 61ST amendment (effective from 28th March 1989) in the Indian Constitution that the age limit for registration of voters was brought down from 21 to 18 years

According to Section 14 (b) of the R. P. Act, the first day of January of the year in which the electoral roll is prepared is considered as the qualifying date for determining the age. It’s clearly stated in the R.P. Act that an individual, who is not a citizen of India, can’t be enrolled in the electoral roll. However, the non-resident Indians employed under Indian government and posted outside the country are eligible to be registered as voters.

Process of Enrollment in Electoral Roll

To get registered in the electoral roll, the first step is to file an application by submitting Form 6 before the Electoral Registration Officer (ERO) or Assistant ERO of the particular constituency. One can download Form 6 from the website of Election Commission. It’s also available in the offices of the ERO, Assistant ERO and booth level officers.

The application needs to be accompanied by a recent passport-size coloured photograph and photocopies of documents such as proof of age and residence.  It’s not necessary to have a ration card as a proof of residence as the applicant can also use passport, bank pass book, driving license or any other government document for this purpose.

The form and the documents can be submitted before the concerned ERO or sent to him by post. Similarly, the documents can be handed over to the booth level officers of the applicant’s polling area or filed online on website of Chief Electoral Officer (CEO) of the concerned state or the Election Commission.

Although the ERO sends notice of hearing at the applicant’s address, yet personal appearance during hearing is not always necessary. If Form 6 is duly filled in and all necessary documents are enclosed, the ERO or the Assistant ERO orders inclusion of name in the electoral roll after necessary verification by the booth level officer. It’s to be noted that the ERO invites objections on inclusion of names. If no objection is raised within the stipulated period of one week, the applicant is enrolled in the voter’s list.

The ERO’s decision is communicated to the applicant by post on his address and also via SMS. Electoral rolls are also available on the website of the CEO of the concerned state.

Revision of Electoral Rolls

Be it the corrections in voter’s names or changes in residence address, revision of the electoral rolls becomes almost inevitable in some cases. To incorporate the necessary changes in the electoral rolls, one has to submit Form 8 with the ERO of the Assembly constituency.

In case the Voter’s Photo Identity Card (EPIC Card) becomes defective, the individual can deposit the same at the ERO’s office when the process of issuing new Photo ID cards begins. If the EPIC Card is lost, one has to submit a copy of the FIR lodged at the police station, following which a new card is issued on payment of Rs 25.

Preparation of Electoral Rolls

It’s the responsibility of the ERO to prepare electoral rolls for both Parliamentary and Assembly Constituencies. When it comes to Delhi, the same responsibility is given to the area Sub-Divisional Magistrates or Additional District Magistrates. As per the section 13B of the Representation of the People Act, the Election Commission of India appoints a government officer or anyone from the local authorities as an ERO. The selection is done in consultation with the state/UT government. Apart from ERO, the Election Commission also appoints Assistant EROs to assist the former in preparing/revising electoral rolls.